Group Chat / Communication
Group Chat
A WhatsApp group chat is used to communicate outside of school ground. Everyday of the work week a message will be sent out by admin, this message includes the agenda, deadlines, expectations, alerts, and grouping, once said messages are sent by admin, you are required to reply to indicate you've received the announcement. The group chat is also used to send before and after pictures of the classrooms to keep record. Additionally, we use it as a means to communicate with each other.
Call out/Lateness
He or she must communicate with the director and assistant director if they're running late. Please notify 24hr before day of to allow time to plan for the day ( Preferably as early as possible)
Absense
As a group leader you are allowed a set number of absences. Please be mindful of your attendance, as excessive absences may result in suspension and termination.
Walkie
The walkie is used to communicate within the building. ensuring that important messages reach everyone quickly and efficiently. When an announcement is made, such as a student being dismissed early, all grades are notified at once. It is the responsibility of the grade to acknowledge the message by responding with, "Copy for [grade]" to confirm.
Additionally, walkies should be used for urgent situations, safety concerns, and updates. Clear and concise communication is key. messages should be direct, professional, and relevant to avoid miss communication.
Maintaining Efficiency:
Always keep your walkie on and at an audible volume.
Ensure you are on the designated channel (1).
If clarification is needed, ask to repeat.
Check to make sure your walkie is charged
Take-away
Clear communication is essential. It is crucial that you maintain open and consistent communication with both the director and the assistant director. The best practice for facilitating this is to create a group chat that includes you, the assistant director, and the director. This will help centralize discussions and prevent any miscommunication or confusion. This will keep everyone informed of any changes.
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